Standards for dissertations published in a publishing house where the print run is not 150 copies at a time but which offers a “print on demand” service, meaning (additional) copies will not be produced until the company receives an order:

Provided that:

• it is guaranteed that 150 copies can be held ready
• the title is kept available for at least 5 years
• the title is entered in “Verzeichnis lieferbarer Bücher” (the German list of available books)

we don’t need a written confirmation about the print run. Still, we request that you provide us with an electronic version of your dissertation which will not be made available online until after five years. This guarantees long-term archiving on our server which is certified by the German Initiative for Networked Information (DINI).

Refubium provides Freie Universität members a platform for first or second publication (golden or green model of open access) of their academic work.

We look forward to accepting your journal and book articles, books, working papers, conference papers, etc.

The University Library's consultation services comprise

• checking your publication lists for possible second publication on Refubium
• editor contracts for original publications on Refubium
• checking your publisher contracts and image rights
• funding for open-access publications through the publication fund and institutional memberships.

Please contact us. edocs@ub.fu-berlin.de

The Institutional Repository Editorial Team will gladly assist you.

Refubium is open to Freie Universität Berlin members to publish their research data.

We will gladly accept your research data for publication. However, if there is an established disciplinary repository available for your area of research, we advise you to publish your data there. In that case, we would very much appreciate your informing us of your publication on the disciplinary repository. We will then reproduce the metadata on Refubium and link to your data from there. You can find a directory of disciplinary repositories at re3data. The University Library staff will gladly assist you with selecting a suitable repository.

All published research data will be archived for at least ten years.

Questions concerning research-data management

E-mail: forschungsdaten@fu-berlin.de

Questions concerning publication of research data on Refubium

E-mail: kontakt@refubium.fu-berlin.de

We will gladly assist you.

Students of the Freie Universiät Berlin have the possibility to submit and publish their theses like bachelor- and master theses in our institutional repository, Refubium. 
By accepting the publication agreement you allow a long term archiving of your document. Furthermore you agree to the worldwide availability.

The terms of submission according to the currently applicable study and examination regulations of Freie Universität Berlin remain unaffected. (see also https://www.fu-berlin.de/en/studium/studienorganisation/pruefung/index.html).

For the inclusion of  student theses in Refubium a recommendation of the supervisors of the work is necessary. An example of the recommendation can be found here.

Further information please see https://refubium.fu-berlin.de

Please find here a step-by-step-guide.

• Publication is fast and free of cost (digital agreement).
• Publications and research data are accessible worldwide on the Internet.
• Publications are listed in the self-listing system ("System zur Selbsterfassung von Publikationen" – SEP) oder in the University Bibliography.
• All records are searchable in various regional and supraregional catalogs, search engines and bibliographic systems (such as Google Scholar, BASE, etc.).
• Quality control conforming to technical and library norms (formats, standards, indexing).
• Guaranteed accessibility, data protection and long-term digital perservation (minimum five years).
• Citability of all documents.
• Authors maintain the right to second publication on other platforms or repositories.
• Allocation of persistent identifiers (DOI, URN, Online ISBN, ISSN).

This way, please, to log in.

If you require any further information, please contact edocs@ub.fu-berlin.de

In this section, you are required to enter an abstract in the same language as the main document. Please don't forget to add the language.

By clicking on + , you can add an additional box for a translation of the abstract into a language of your choice.

In this section, you are required to enter an abstract in the same language as the main document. Please don't forget to add the language.

By clicking on + , you can add an additional box for a translation of the abstract into a language of your choice.

In this free-text field you can add a description to your data, e.g., methods, table of contents, graphical information, technical information, etc.

If there is already a parallel publication of your document, the bibliographical data for that parallel edition should be entered here.

If intellectual property rights (resp. copyright) do not lie with the author, additional information can be entered here. URLs that point to relevant publisher websites and the like can also be entered.
If there are questions concerning your input, the editorial team will contact you.

Please specify author. By clicking on + , you can add more boxes.

The names of the persons should be given in the form surname, first name.

Here, you can insert additional remarks for readers. For instance, you could comment on the edition / version of your document, give indications of other editions as well as further information, such as 'supported by DFG', 'peer-reviewed', name other suppliers for your publication, etc.

This information will be displayed along with your document when it is made accessible.

This box is for your questions and messages to the editorial team. What you enter here will not be published.

You can also provide a preferred e-mail address for further correspondence with the editorial team.

After activation by the editorial team, this box will not be visible for users.

Please enter the code for the grant-supported project.

Please enter the name of the project that received funding.

Here, you can insert additional remarks for readers. For instance, you could comment on the edition / version of your document, give indications of other editions as well as further information, such as 'supported by DFG', 'peer-reviewed', name other suppliers for your publication, etc.

This information will be displayed along with your document when it is made accessible.

Here, you can attribute a Creative Commons License to your work and thereby determine in what ways your work can be used. Click on the button, and you will be taken to the website where you can review the different licenses available.

This is a mandatory field. Please enter the first and last name of the data creator here. You can add additional fields by clicking the + sign. You can also remove the selected entry. 

For doctoral theses:

• Freie Universität Berlin: Enter date of last oral examination.
• Charité – Universitätsmedizin Berlin: Enter date of doctoral certificate.

Habilitation theses (both Freie Universität and Charité): Date of public habilitation lecture.

Enter date of first publication. The current date is the default value.

Here, you are required to assign a DDC (Dewey Decimal Classification) code to your document. Only DDC summaries, i.e., the top three levels are applicable here. Select a code from the third level.

Example:
DDC

• 000 Computer science, information & general works
  • 000 Computer science, knowledge & systems
    
    • 000 Computer science, information, general works

In order to find more subject categories, click on +.

Specify the Freie Universität department / unit where the creators of the data were employed.

For a doctoral or habilitation thesis, the department (e.g., Department of Biology, Chemistry, and Pharmacy) to which it was submitted must be specified.

Here you are required to use the pull-down menu to specify whether your document is a doctoral or a habilitation thesis.

Please specify editor (person and/or institution). By clicking on + , you can add more boxes.

The names of the persons should be given in the form surname, first name.

If you define an embargo within the document description – most probably because of copyright issues – the document will not be made accessible before the specified date.

Important note for doctoral theses: Please consider that the receipt for your submission of your thesis to Refubium cannot be issued before the embargo period has ended.

Click on the Browse button and select the file on your computer. To ensure long-term archiving, it is essential that your document in pdf format has no security settings (such as password protection). 
Please do not use blank or special characters in the naming of the pdf file. Instead of spaces you should use underscores. 
As to dissertations, e.g. we recommend the following name: Dissertation_ "Name" .pdf."

Additionally, you can give a short desription of the file, e.g., dataset, explanation, attachment or table.

Select all known funding supporters or financing entities for the research at FU Berlin. Multiple selection is possible.

Please fill in the award or grant number of the funding.

If you have decided to use other / additional open-content licenses for your work, such as GPL, MIT, etc., you can specify them here.

Further temporal information concerning the creation of your data. Please enter the date in yyyy-mm-dd format.

Here, you can enter geodata relevant in the context of the creation of your work.

Here, you can enter place names for geographical information about your data.

Here, you can enter identifiers for your original work. Define the identifiers (DOI, URN, etc.) by making the proper selection in the pull-down menu. By clicking on + , you can add boxes for more identifiers.

Here, you can specify the author's affiliation beyond the indication of the department or organizational unit, by adding details, such as institute, working-group, collaborative research center and the like.

If necessary, you can enter the name of the issuing institution here. By clicking the + sign you can add more fields. 
Please use the full official name.

Please enter at least three subject terms in the language your work is in. You can add more subject terms in a language of your choice.

For Charité doctoral theses, use English-language subject terms only.

Enter one term per box. By clicking on + , you can add boxes for more keywords.
Choose vocabulary that define the content as precisely as possible. Also, please select the appropriate language label for each term.

Please use no more than eight subject terms.

Please enter the length of the playback in the format hh:mm:ss.

Web link to the audio or video file that is available on a media server (outside the Refubium). 
The file format is usually mp4 (video) or mp3 (audio). (The media server is usually located in the network of Freie Universität Berlin).

This box is for the title of your work in the original language.

Here, you are required to select the appropriate media type or format (e.g., text, audio or video file, etc.). Multiple selection is possible if there are several files of different types.

Please enter the name of the framework program in this metadata field, if known.

Please indicate the scope of your publication here. Please enter the exact page numbers (bibliographic page count) and not the number of pages in the PDF.

i.e.: VIII, 169 pages

Please specify all persons who were involved in the creation of the dataset. By clicking on + , you can add boxes for more persons.

If your document has been published as part of a monograph (ISBN) or a journal (ISSN), you can complete the bibliographical data of the superordinate word.

Please enter your place of birth and specify the country if your place of birth is outside of Germany.

With your click, you agree to provide to third party theses databases that make your work freely available to the public. Your copyright is respected in any case. Link to contract
If you don’t accept your doctoral theses is only published on the Institutional repository of the Freie Universität Berlin. 
You can also revoke any consent already given with respect to the use of your data at any time, please use disspub@proquest.com.
More information about ProQuest program "Master’s and PhD Theses Distribution" you can find here.

Here, you can specify the document type (e.g., article, book, research report, review, etc.).

You are required to give the names of, at least, your first and second referee (without academic titles).

Here you can enter links or information referring to other websites, documents and publications. Please select the entry in the form of a URL. The field is repeatable, so it is possible to enter several URLs.

If your data complement an existing publication, you can identify that related publication here. Select the appropriate identifier type from the pick list (e.g., DOI). In the free-text box, enter the identifier (e.g., 10.17169/XYZ_document_123).

Report series have specific numbers that you can enter into this box.

Examples:
GKSS 87/E/20
Jûl 3387
DLR FB 99 04

Has a funding for this open-access document through the Open-Access Fund been applied for?

Go to this page for information concerning funding regulations and application procedures:

Please select one pertinent category from the list.

Please find further information here.

Publications can belong to series, in which volumes are sometimes counted, sometimes not.

Examples:

Diskussionsbeiträge des Fachbereichs Wirtschaftswissenschaft der Freien Universität Berlin

Rororo-Taschenbuch

For series in which volumes and issues are counted, please specifiy.

Specify the languages used in documents and data. Multiple selection is possible.

If your document has a subtitle, please specify.

If your publication is connected to research data that are also published in Refubium, you can enter a DOI or other identifiers to link to relevant datasets. By clicking on + , you can add boxes for more identifiers.

Here, you can enter a table of contents. Please keep the structure flat by giving only main headings or chapter headings.

At this point, the terms of use stipulated by the University Library are referred to. You can use the pull-down menu in order to define the relevant Creative Commons Licenses yourself. 

If you want to select software licenses, you can find more information here.

Web link to the transcript file in which the words spoken in the audio/video are transcribed. The transcript file may also contain time information (time codes). The file format is usually txt or vtt.

This box is for the translation of the main title into another language. Please select the language from the attached pick list.

Please specify the type of participation in the relevant research project. Multiple selection is possible.

In this field you can enter the URL,  that leads to the publication's website. 

Please enter the year of your publication in Refubium.